Exceptional Circumstances Withdrawal

If there are exceptional circumstances around the withdrawal after the census date a written request needs to be sent to the Higher Education Student Affairs Committee (HESAC) via SAC application form and the Program Director, seeking a refund and detailing the exceptional circumstances.  A full or pro-rata refund may be made in such cases.

A refund may be granted to a student who makes changes to, or withdraws from a subject, after census date, provided evidence is supplied that the student had ceased attendance by the census date, and was unable to notify AC for reasons beyond his or her control.

  An application will only be considered where AC is satisfied that the circumstances were:

• beyond the student's control; and
• did not make their full impact on the student until on or after the census date, and
• were such that it made it impracticable for the student to complete their units(s) of study requirements.

Please note, special circumstances do not include a lack of knowledge or understanding of the census dates or AC's enrolment and withdrawal processes. Also, if a student withdraws from a unit after the census date because they changed their mind about studying, the student is still required to repay their debt for that unit(s).

If a withdrawal after census date is approved by HESAC, a 'Late Withdrawal' will be noted on the transcript.